If you want to grow your business, you need to focus on getting as many sales as possible. This means that you have to be able to delegate your tasks to a team. If you are running solo and don’t have a team, you can do this by hiring a virtual assistant.
A virtual assistant is someone who can help you to do some tasks that can be done online. It includes tasks like managing your schedule, doing some writing, organizing your files, and other types of tasks. Hiring a virtual assistant can be really helpful for your day – to – day business management, but you need to be able to manage them properly, otherwise, it will bring chaos and create more problems for you.
If you are thinking of hiring a virtual assistant for your business, here are some tips on how to manage your virtual assistant effectively.
Communication is an essential thing that you need to manage when you have a virtual assistant. It is even more important if you are hiring a team of several virtual assistants that do several different tasks for you.
You need to make sure that you and your virtual assistant have a clear flow of communication. Find a way to communicate with each other despite the distance. Nowadays, the help of technology can make it easier to communicate with people despite being separated by distance. However, you need to ensure that you can communicate properly. You can establish a fixed schedule to communicate with each other. For example, you can create a daily “check-in” session to update about work progress, and you can also create a chat group with all team members so they know that they can talk to each other about the work that they are doing.
As mentioned by Matt Fermin in his blog, your virtual assistant is not a fortune teller. Hence, you need to be very clear in telling them your expectations since day one. It is important for you to lay out some basic expectations like the amount of time they should spend in finishing a task, or even how they should work to finish a task.
It might seem like micromanaging, but it is necessary to be done to avoid any misunderstanding and disappointment. Once you have set the expectations between you and your virtual assistant, you can also easily rate their work and it will also be easier for you to rate their performance during the evaluation process.
In relation to the previous point, it is also important that you set your goals clearly. Setting your goals will not only help you but also help your virtual assistant. Make sure that you set a SMART goal for your virtual assistant. A SMART goal means that the goal is Specific, Measurable, Attainable, Realistic, and Time-Bound.
A good example of a SMART goal is telling your virtual assistant that you want to have 10 blog posts, each consists of 1000 words, to be written each day for the next week. This can help your virtual assistant to work effectively, rather than just telling them that you want them to write blog posts this week.
If you are just starting to have a team of virtual assistants, it is important that you provide a good example for your team. You can provide a set of templates that they can use, so it will help them to work effectively. For example, if you are hiring a content writer to write for your blog, it is good to provide them with previous blog posts so they know the kind of writing that works well for your business.
Having some examples can also minimize the possibility of misunderstanding. Without misunderstanding, your team can finish the tasks faster and more efficient.
Even though your virtual team is not actually part of your company’s organizational structure, they are actually an essential force working behind the curtains for your business. Therefore, if you want their work to be effective, you need to introduce your company’s culture to the team. This will help the team to understand the company better, and they can also produce work that aligns with the work that you do personally.
Those are the things that you need to consider if you want to manage your virtual team more effectively. Having a virtual team can be much of a help to your company, but without effective management, it can only cause you more trouble! So, are you ready to hire a virtual team?
Source: New feed